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Intelligent systems can be a great ally in organizing your Gmail inbox and helping you write new messages. You can use Google’s Gemini service or download third-party extensions compatible with other companies’ technology, including ChatGPT.

AI Resources to Use in Gmail

Here are some tips on how to use AI in your daily routine with Gmail and make your life easier. Note that some of these options are paid and exclusive to subscribers of the Gemini Advanced service, offered in the Google One AI Premium plan or in paid versions of Google Workspace.

The options are:

1. Summarize and locate emails
2. Create and export tables with data
3. Create email drafts with extensions
4. Create email drafts with Gemini
5. Analyze received files

1. Summarize and Locate Emails with Gemini

Gemini’s chatbot can be used to summarize and locate emails in your Gmail inbox. With the extension active, you can ask tasks like “summarize unread emails from the beginning of the week” or “find the email with the bill payment receipt”.

Gemini can search through your Gmail inbox, bring specific results, and even create a shortcut to find the original messages in the email client. This feature is free.

Follow these steps to activate the extension on your mobile or PC:

1. Access Gemini;
2. Tap on the profile picture (mobile) or open the “Settings” section (computer);
3. Select “Extensions”;
4. Activate the Google Workspace option.

2. Create and Export Tables with Data

Gemini’s chatbot can also be used to create tables and lists with email data. Again, the Gmail extension needs to be active, and this feature is free.

To use it, simply open a conversation with Gemini and ask the AI to list specific data in a table format. You can even export the result to Google Sheets.

3. Create Email Drafts with Extensions

Gmail itself has support for third-party extensions that can create email drafts with AI help: two popular examples are AI Email Writer and GPT for Gmail.

After opening the extension in the sidebar, you can select the email you want to respond to and give instructions on how the AI should create the text. Then, simply copy the draft and make the necessary adjustments to send the message.

Note that some tools have a limited number of free drafts per month. Follow these steps to find the add-ons:

1. Open Gmail on your computer;
2. Click on the “+” icon in the right-hand sidebar;
3. Search for AI-enabled extensions in the Workspace Marketplace;
4. Press “Install” and confirm.

4. Create Email Drafts with Gemini

You can also count on Gemini to write personalized email responses, but this feature is exclusive to the paid Gemini Advanced service.

The tool has the advantage of understanding conversation context, searching for files in Drive, and being accessible through a sidebar in Gmail, eliminating the need to download add-ons. Here’s how to use it:

1. Click on the Gemini icon in Gmail;
2. Open the sidebar;
3. Send text commands to Gemini.

5. Analyze Received Files

Gemini’s sidebar is also an option for those who receive many file attachments in their emails: you can ask the AI to find all messages with attachments, download the files, and analyze them. In some cases, you need to download the file, open Gemini in a separate window, and send the material for analysis.

Gemini can analyze text files, spreadsheets, presentations, tabular data, and programming files.

Remember that other AI services, like ChatGPT and Meta AI, can also be used to compose email marketing drafts – check out some command tips.

Read also:

• How to Use Gmail | Practical Guide
• How to Use Gmail on Your Phone | Android and iPhone
• How to Create an Email in Google Drive | Practical Guide

VIDEO: STOP paying your bills by EMAIL

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